The SNA SPARSH (IFMS) system has introduced a structured process for managing beneficiary registration, expenditure claims and payments. For schools and institutions handling government-funded expenses, understanding the correct procedure is important to avoid errors and delays.
According to the user guide, a Beneficiary ID is mandatory for every expenditure or payment. The payment process follows a 60:40 ratio, where 60% represents the Central share and 40% represents the State share. For example, if the total bill is ₹5,000, separate claims/orders have to be prepared for ₹3,000 as the Central share and ₹2,000 as the State share.
Beneficiary Registration
The registration process begins through the Maker ID. After logging into the SNA SPARSH portal, the user needs to go to Admin → Beneficiary Registration and select the appropriate Beneficiary Type.
The beneficiary's name should be entered exactly as it appears in the bank passbook or cheque. Bank account details, IFSC code and mobile number must be entered carefully. Mandatory fields marked with an asterisk (*) have to be completed. The guide also specifies selecting “No” under DBT Type before saving and forwarding the beneficiary details.
The Checker then logs in, reviews the beneficiary information and approves it after verification.
Claim Generation – 60% and 40%
Once the beneficiary is approved, the Maker can generate the expenditure claim. The process includes selecting Claim Generation, choosing the applicable expenditure class, scheme code, budget code and EDP details, followed by entering the required amount and expenditure head.
After selecting the beneficiary, the claim is frozen and added to the claim. Remarks, order number and order date are also required before forwarding the claim to the Checker.
Importantly, the same process must be completed separately for the remaining 40% State share. Both claims are then approved by the Checker. After approval, the Treasury directly credits the payment to the beneficiary's bank account.
Printing and Record Keeping
After claim generation, the claim printout should be obtained through View Claim → Print. The printout needs the signature and seal of the Head Teacher/Principal, along with the relevant office order. The prescribed form should be printed on the school's letterhead.
The form should contain details such as the account holder's name, IFSC code, account number, amount and both separate Claim Numbers for the 60% and 40% shares. The date and bill outward register number should also be recorded.
ગુજરાતની સરકારી શાળાઓમાં હવે Grant Payment માટે SNA SPARSH: PFMSની જગ્યાએ SNA SPARSH દ્વારા પેમેન્ટ, સંપૂર્ણ Step-by-Step માર્ગદર્શન
SNA SPARSH Bill બનાવવાની સંપૂર્ણ Video Guide
નીચેનો Video SNA SPARSHમાં Bill/Vendor સંબંધિત પ્રક્રિયા સમજવા માટે ઉપયોગી છે. આ Videoમાં Maker અને Checker દ્વારા કરવામાં આવતી વિવિધ પ્રક્રિયાઓનું માર્ગદર્શન આપવામાં આવ્યું છે.
SNA SPARSH માર્ગદર્શન માટેની PPT Download કરો
SNA SPARSHની પ્રક્રિયા સમજવા માટે નીચેની બે PPT માર્ગદર્શિકા ઉપયોગી રહેશે.
Proper documentation is equally important. The original voucher and its photocopy should be preserved. The guide also mentions attestation for amounts above ₹2,000 and a revenue stamp and voucher certification for amounts above ₹5,000. Orders, printouts and certificates should be filed safely for future records.
Final Note
SNA SPARSH is not simply a payment portal; it requires careful coordination between the Maker, Checker and Treasury. Accurate beneficiary details, correct 60:40 claim preparation, proper approvals and systematic record keeping can make the entire payment process smoother and more reliable.